SaasAnt Transactions (Online) provides an efficient way to import multi line transactions into QuickBooks Online. It supports multi-line transactions for all types of Sales and Expense Transactions. It works on the below principle.
Each line of your QuickBooks Import file should have a common value such as Transaction Id or Ref No. SaasAnt Transactions (Online) application groups the transactions using the common value (Transaction Id or Ref No).
Importing Multi Line Transactions into QuickBooks Online:
Let's get into an experiment. We can assume that we need to add an INVOICE in QuickBooks with multiple line items as below. Of course, the logic works as same for all types of transactions.
So the file should be like the below sample. Invoice No is used to group the line items. You can ask me that do you need to have a common Invoice Number in continuous rows. It is not required. SaasAnt Transactions will group the transactions based on a common Invoice Number even it spreads across the file. So simple.
For your understanding, we have listed the common ID that should be used to group the line transactions.
| Transaction | Common ID for Multi Line |
|---|---|
| Invoice | Invoice No |
| Sale Receipt | Sale Receipt No |
| Credit Memo | Credit Memo No |
| Estimate | Estimate No |
| Journal Entry | Journal No |
| Purchase Order | PO No |
| Payment | Ref No |
| Refund Receipt | Refund Receipt No |
| Vendor Credit | Ref No |
| Deposit | Deposit No |
| Bill Payment | Ref No |
| Bill | Bill No |
| Check | Check No |
| Expense | Ref No |
| CreditCard Credit | Ref No |
You can refer to our sample templates to see more examples.
Some Interesting Hacks:
Some of us might be still thinking about some strange issues.
- What should we do if we don't have Common Ref No like Invoice No or Ref No?
- Well! It is not quite a complex issue to come over.
- You just need to find the common unique number or field like Sale Id or Tracking Id or Product Name or Some Description. Then map that unique field to Common Id (Refer above TABLE). SaasAnt Transactions will take care of grouping unique fields in QuickBooks.
Wait... there is one more thing you need to. You need to disable "Assign Transactions Ref No from file" in Import Settings.