SaasAnt Transactions Desktop enables QuickBooks Desktop users to export vehicle mileage efficiently in bulk. This guide provides clear steps to export your vehicle mileage seamlessly.

Prerequisites

Ensure you have administrative access to QuickBooks Desktop and a stable internet connection for the initial setup. Verify that your QuickBooks company file is open and updated to the latest version.

Steps for Exporting Vehicle Mileage from QuickBooks Desktop

Step 1: Download, Install, and Connect SaasAnt

Before exporting vehicle mileage, set up the SaasAnt Transactions Desktop application.

• Download: Visit the Saasant.com website and download the SaasAnt Transactions Desktop application.

• Install: Run the installer file and follow the prompts to complete installation on your computer.

• Connect: Launch the SaasAnt application, then connect it to your QuickBooks Desktop company file using the on-screen instructions to authorize data access.

Step 2: Configure Export Settings

Access the Export module in SaasAnt Transactions Desktop after connecting to QuickBooks.

Select Vehicle Mileage as the QuickBooks transaction type to focus on vehicle mileage data.

Step 3: Set Date Range

Choose the date type with two options: Created/Modified Date or Transaction Date.

Created/Modified Date refers to when the mileage entry was originally entered into QuickBooks or last edited.

Transaction Date is the trip date recorded on the mileage entry.

Select a range using the custom date picker, or pick from quick options like Today, From yesterday, Last 7 days, Last 30 days, etc.

Step 4: Set Export Template

Use the default SaasAnt template for standard vehicle mileage fields.

To customize, click the “+” icon, select desired fields (for example: vehicle name, trip date, start location, end location, miles, purpose, notes), name the template, and save it for reuse.

Step 5: Apply Filters (Optional)

No filters are available for Vehicle Mileage in the Export Filter tab.

Use the Date Range in Step 3 to narrow the results before you run the search.

Step 6: Adjust Settings

Customize the export output via settings to match your reporting or integration needs.

• Date Format: Switch between formats like MM/DD/YYYY or DD/MM/YYYY for compatibility with other systems.

• Show Transaction Lines: Keep this enabled only if your export needs expanded line-level detail, if available for mileage entries.

• Show Account Numbers: This is usually not needed for vehicle mileage exports, but you can enable it if your template includes account-related fields.

Toggle settings on or off as needed.

Step 7: Run Search

Click Search to retrieve matching vehicle mileage entries based on your date range and settings. Review the preview before proceeding to export.

Step 8: Review and Download Results

SaasAnt displays vehicle mileage entries matching your date range and settings.

Select your preferred format: Excel for spreadsheets with formulas or CSV for simple data import elsewhere.

Click Download to export the file to your computer. Verify the downloaded file contains all expected vehicle mileage data before use.

Step 9: Schedule Recurring Exports (Optional)

SaasAnt offers automated scheduling for regular vehicle mileage exports without manual intervention.

• Provide a Report Name for easy identification.

• Set Frequency as Daily, Weekly, Monthly, or use a Cron Expression for advanced scheduling.

• Specify the export Time.

• Choose Export Mode: Local folder, FTP/SFTP server, Email delivery, or Database connection.

• Select the destination Folder and File Format (Excel or CSV).

• Click Save to activate the schedule. Monitor scheduled jobs via the SaasAnt dashboard for status and logs.