SaasAnt Transactions Desktop enables QuickBooks Desktop users to export checks efficiently in bulk. This guide provides clear steps to export your checks seamlessly.

Prerequisites

Ensure you have administrative access to QuickBooks Desktop and a stable internet connection for the initial setup. Verify that your QuickBooks company file is open and updated to the latest version.

Steps for Exporting Checks from QuickBooks Desktop

Step 1: Download, Install, and Connect SaasAnt

Before exporting checks, set up the SaasAnt Transactions Desktop application.

• Download: Visit the SaasAnt.com website and download the SaasAnt Transactions Desktop application.

• Install: Run the installer file and follow the prompts to complete installation on your computer.

• Connect: Launch the SaasAnt application, then connect it to your QuickBooks Desktop company file using the on-screen instructions to authorize data access.

Step 2: Configure Export Settings

• Access the Export module in SaasAnt Transactions Desktop after connecting to QuickBooks.

• Select Check as the QuickBooks transaction type to focus on check data.

Step 3: Set Date Range

Choose the date type with two options: Created/Modified Date or Transaction Date.

• Created/Modified Date refers to when the check was originally entered into QuickBooks or last edited.

• Transaction Date is the check date on the transaction itself.

Select a range using the custom date picker, or pick from quick options like Today, From yesterday, Last 7 days, Last 30 days, etc.

Step 4: Set Export Template

Use the default SaasAnt template for standard check fields.

To customize, click the “+” icon, select desired fields (for example: bank account, payee name, check number, date, memo, expense or item lines, amounts, class), name the template, and save it for reuse.

Step 5: Apply Filters (Optional)

Filters help you precisely target specific checks, reducing the dataset for faster exports and better focus.

• Account: Select one or more bank accounts (for example, Checking, Savings, Petty Cash) to export checks written from only those accounts.

• Employee: Filter checks associated with a specific employee when employee names are used on the check.

• Vendor: Filter by one or more vendors to export checks paid to specific payees.

• Reference No: Use this to narrow results to specific checks by reference or check number. You can also use the Operation field to control how the reference value is matched.

To apply a filter:

Choose the filter on the left, select the value, then click Add or Update Filter.

Your applied filters appear under Current Filter Choices.

To remove one filter, select it and click Remove Selected Filter.

To remove everything, click Clear Filters.

Step 6: Adjust Settings

Customize the export output via settings to match your reporting or integration needs.

• Date Format: Switch between formats like MM/DD/YYYY or DD/MM/YYYY for compatibility with other systems.

• Show Customer/Vendor by Account Number: Display payee IDs instead of names when your file uses account numbers for names.

• Show Transaction Lines: Include detailed expense and item lines for each check, or export only summary-level check data.

• Show Account Numbers: Add numeric account codes alongside account names for easier review and reconciliation.

Toggle settings on or off as needed.

Step 7: Run Search

Click Search to retrieve matching checks based on your criteria. Review the preview before proceeding to export.

Step 8: Review and Download Results

SaasAnt displays checks matching your date range, filters, and settings.

Select your preferred format: Excel for spreadsheets with formulas or CSV for simple data export.

Click Download to export the file to your computer. Verify the downloaded file contains all expected check data before use.

Step 9: Schedule Recurring Exports (Optional)

SaasAnt offers automated scheduling for regular check exports without manual intervention.

• Provide a Report Name for easy identification.

• Set Frequency as Daily, Weekly, Monthly, or use a Cron Expression for advanced scheduling.

• Specify the export Time.

• Choose Export Mode: Local folder, FTP or SFTP server, Email delivery, or Database connection.

• Select the destination Folder and File Format (Excel or CSV).

• Click Save to activate the schedule. Monitor scheduled jobs via the SaasAnt dashboard for status and logs.