SaasAnt Transactions Desktop enables QuickBooks Desktop users to export the chart of accounts efficiently in bulk. This guide provides clear steps to export your chart of accounts seamlessly.

Prerequisites

Ensure you have administrative access to QuickBooks Desktop and a stable internet connection for the initial setup. Verify that your QuickBooks company file is open and updated to the latest version.

Steps for Exporting Chart of Accounts from QuickBooks Desktop

Step 1: Download, Install, and Connect SaasAnt

Before exporting the chart of accounts, set up the SaasAnt Transactions Desktop application.

• Download: Visit the Saasant.com website and download the SaasAnt Transactions Desktop application.

• Install: Run the installer file and follow the prompts to complete installation on your computer.

• Connect: Launch the SaasAnt application, then connect it to your QuickBooks Desktop company file using the on-screen instructions to authorize data access.

Step 2: Configure Export Settings

Access the Export module in SaasAnt Transactions Desktop after connecting to QuickBooks.

Select Chart of Accounts as the QuickBooks data type to focus on account list data.

Step 3: Set Date Range

For chart of accounts exports, use Created/Modified Date to control the timeframe.

Created/Modified Date refers to when the account was created in QuickBooks or last updated.

Select a range using the custom date picker, or pick from quick options like Today, From yesterday, Last 7 days, Last 30 days, etc.

Step 4: Set Export Template

Use the default SaasAnt template for standard chart of accounts fields.

To customize, click the “+” icon, select desired fields (for example: account name, account type, detail type, account number, parent account, subaccount flag, bank number, opening balance, description), name the template, and save it for reuse.

Step 5: Apply Filters (Optional)

Filters help you precisely target specific accounts, reducing the dataset for faster exports and better focus.

Active Status: Choose Active to export only active accounts, Inactive to export inactive accounts, or All to include both.

To apply a filter:

• Choose Active Status.

• Select Active, Inactive, or All.

• Click Add or Update Filter.

Your applied filters appear under Current Filter Choices.

To remove the filter, select it and click Remove Selected Filter.

To remove everything, click Clear Filters.

Step 6: Adjust Settings

Customize the export output via settings to match your reporting or integration needs.

Date Format: Switch between formats like MM/DD/YYYY or DD/MM/YYYY for compatibility with other systems.

Show Account Numbers: Enable this if you want account numbers included alongside account names in the export output.

Toggle settings on or off as needed.

Step 7: Run Search

Click Search to retrieve matching accounts based on your date range, filters, and settings. Review the preview before proceeding to export.

Step 8: Review and Download Results

SaasAnt displays accounts matching your criteria.
Select your preferred format: Excel for spreadsheets with formulas or CSV for simple data import elsewhere.

Click Download to export the file to your computer. Verify the downloaded file contains all expected account details before use.

Step 9: Schedule Recurring Exports (Optional)

SaasAnt offers automated scheduling for regular chart of accounts exports without manual intervention.

• Provide a Report Name for easy identification.

• Set Frequency as Daily, Weekly, Monthly, or use a Cron Expression for advanced scheduling.

• Specify the export Time.

• Choose Export Mode: Local folder, FTP or SFTP server, Email delivery, or Database connection.

• Select the destination Folder and File Format (Excel or CSV).

• Click Save to activate the schedule. Monitor scheduled jobs via the SaasAnt dashboard for status and logs.