SaasAnt Transactions Desktop enables QuickBooks Desktop users to export bills efficiently in bulk. This guide provides clear steps to export your bills seamlessly.

Prerequisites

Ensure you have administrative access to QuickBooks Desktop and a stable internet connection for the initial setup. Verify that your QuickBooks company file is open and updated to the latest version.

Steps for Exporting Bills from QuickBooks Desktop

Step 1: Download, Install, and Connect SaasAnt

Before exporting bills, set up the SaasAnt Transactions Desktop application.

• Download: Visit the Saasant.com website and download the SaasAnt Transactions Desktop application.

• Install: Run the installer file and follow the prompts to complete installation on your computer.

• Connect: Launch the SaasAnt application, then connect it to your QuickBooks Desktop company file using the on-screen instructions to authorize data access.

Step 2: Configure Export Settings

• Access the Export module in SaasAnt Transactions Desktop after connecting to QuickBooks.

• Select Bill as the QuickBooks transaction type to focus on bill data.

Step 3: Set Date Range

Choose the date type with two options: Created/Modified Date or Transaction Date.

• Created/Modified Date refers to when the bill was originally entered into QuickBooks or last edited.

• Transaction Date is the business date on the bill itself (for example, the vendor bill date).

Select a range using the custom date picker, or pick from quick options like Today, From yesterday, Last 7 days, Last 30 days, etc.

Step 4: Set Export Template

Use the default SaasAnt template for standard bill fields.

To customize, click the “+” icon, select desired fields (for example: vendor details, due date, accounts, item or expense details, amounts), name the template, and save it for reuse.

Step 5: Apply Filters (Optional)

Filters help you precisely target specific bills, reducing the dataset for faster exports and better focus.

• Account: Select the bill account you want to export from (commonly Accounts Payable).

• Vendor: Filter by one or more vendors to export bills for specific suppliers.

• Reference No: Use this to target specific bills by reference number. You can also use the Operation field to narrow results based on how you want to match the reference number.

To apply a filter:

Choose the filter on the left, select the value, then click Add or Update Filter.

• Your applied filters appear under Current Filter Choices.

• To remove one filter, select it and click Remove Selected Filter.

• To remove everything, click Clear Filters.

Step 6: Adjust Settings

Customize the export output via settings to match your reporting or integration needs.

• Date Format: Switch between formats like MM/DD/YYYY or DD/MM/YYYY for compatibility with other systems.

• Show Customer or Vendor by Account Number: Display vendor IDs instead of names for reference-based matching.

• Show Transaction Lines: Include detailed bill lines (expense lines and item lines) or export summary-level data.

• Show Account Numbers: Add numeric account codes alongside names for cleaner account review and reconciliation.

Toggle settings on or off as needed.

Step 7: Run Search

Click Search to retrieve matching bills based on your criteria. Review the preview before proceeding to export.

Step 8: Review and Download Results

• SaasAnt displays bills matching your date range, filters, and settings.

• Select your preferred format: Excel for spreadsheets with formulas or CSV for simple data import elsewhere.

• Click Download to export the file to your computer. Verify the downloaded file contains all expected bill data before use.

Step 9: Schedule Recurring Exports (Optional)

SaasAnt offers automated scheduling for regular bill exports without manual intervention.

Provide a Report Name for easy identification.

• Set Frequency as Daily, Weekly, Monthly, or use a Cron Expression for advanced scheduling.

• Specify the export Time.

• Choose Export Mode: Local folder, FTP or SFTP server, Email delivery, or Database connection.

• Select the destination Folder and File Format (Excel or CSV).

• Click Save to activate the schedule. Monitor scheduled jobs via the SaasAnt dashboard for status and logs.