This guide shows how to bulk delete time activity records from QuickBooks Online using SaasAnt Transactions Online, so you can clean up issues like duplicate time entries, time logged for the wrong customer or project, wrong hours or rate, wrong billable status, or time entered on the wrong date, without deleting them one by one.

Why use SaasAnt for deleting time activity?

SaasAnt Transactions Online lets you search with filters, review the matching time activity entries, take a backup, and delete multiple records in a few clicks.

What should you have before you start?

You need:

• SaasAnt Transactions Online installed from the QuickBooks App Store (30 day trial available)

• A QuickBooks Online company connected to SaasAnt Transactions Online

How do you bulk delete time activity using SaasAnt?

Step 1: How do you open SaasAnt Transactions Online?

• Open the QuickBooks App Store

• Install SaasAnt Transactions Online and connect your QuickBooks Online company

• Launch SaasAnt Transactions Online

Step 2: Where do you start the delete flow?

• From the SaasAnt dashboard, select Delete

• On the setup screen, select Ready to clean up

Step 3: Which delete method should you choose?

Choose one:

• Delete by Reference: Use this when you already know the exact reference values you want to delete.

• Delete by Searching: Use this when you want to find time activity using filters (example: duplicates by amount, billable status, or date).

• Select your method, then select Next.

Step 4: How do you set time activity type and date filters?

• Set Transaction Type to Time Activity

• Choose the Date Type you want to filter by:

  • Created Date: When the time activity was first created in QuickBooks

  • Transaction Date: The date of the time entry

  • Last Updated Date: When the time activity was last edited in QuickBooks

• Enter the date range

Step 5: How do you narrow results using filters?

• Select Customize

• Apply the filters you need, such as:

  • AMOUNTS (From - to): Use this to target time entries within a specific total amount range.

  • Hourly Amount: Use this to narrow results by hourly rate amount when the rate is the key difference.

  • Billable Status: Use this to filter time entries by billable or non-billable status.

  • Detailed Report [Multi Lines]: Turn this on when you want to review line level details for each time activity entry before deleting.

• Select Search to load matching time activity entries

Step 6: How do you review, backup, and delete?

• Review the search results carefully

• Select the time activity entries you want to delete

• Download a backup (CSV or Excel) before deleting

• Select Delete

• Confirm the delete in the pop-up

Important: Deleting is not reversible. Always take the backup first, and delete in smaller batches if you are removing a large volume.

Step 7: Where do you see the deletion summary?

After deletion, SaasAnt shows a Deletion Summary. This summary is available to download for up to 2 days and can be used for records and audit tracking.

Troubleshooting

What if no time activity shows up after search?

Check these:

• Confirm Date Type and date range match when the time entries were created or edited

• Remove filters one by one (AMOUNTS range, Hourly Amount, Billable Status) to broaden the search

What if delete fails for some time activity entries?

Common reasons:

• Some entries may be linked to other records and QuickBooks may restrict deletion

• Try deleting a smaller selection to identify which specific entries fail, then review those entries inside QuickBooks Online.

What if the time activity is already used for billing?

• Before deleting, confirm whether the time entry is already included in customer billing.

• Deleting billed time can affect invoices and reports, so review the related customer activity first.

What if you deleted the wrong time activity entries?

You cannot undo a delete in QuickBooks Online. Use your SaasAnt backup file to re-create the time activity entries if needed, or restore using your own backup process if available.