How to Import Payments into Xero

Andrew Francis Etto

Modified on: Sun, 1 Sep, 2024 at 7:26 PM

You can import Payments from text files or Excel spreadsheets directly into Xero using SaasAnt Transactions (Online) software.

Pre Requisites

Connect your Xero account to SaasAnt Transactions (Online) App from Xero App Marketplace by clicking the "Get this app" button and get the 30-day free trial [No credit card required]. Alternatively, you can log in with your Xero account directly through this link - https://apps.saasant.com/eti-importer-login/index.html.

Steps to Import Payments into Xero

To import Payments into Xero using the SaasAnt Transactions (Online) application, follow the steps below.

Step 1: Click on the "New Import" Menu to upload your file.

Step 2: Select your file and spreadsheet which has the Receive Payments that you want to import.

Step 3: Select Payments as the Xero entity.

Step 4: Set up the mapping of the columns in your Receive Payments import file to the corresponding fields in Xero.

Step 5: Click Import and your Receive Payments will be directly added to your Xero account.

Please refer basics of field mappings for more info. If you have any confusion or doubts, feel free to drop an email to [email protected].

Field Name	Format	Description
Payment Reference No	Characters	The reference number of the transaction.
Paid To Account	Characters	Name of the bank account
Invoice No	Characters	The Invoice number for the payment
Credit Note No	Characters	The Credit Note number for the payment
Payment Date	Date	The date entered by the user when this transaction occurred.
Amount Paid	Decimal	The total amount of the Bill Payment.
Currency Rate	Decimal	The currency rate of the given payment.

Please provide a valid deposit account in the "Account" field.

Date is missing in the request.

The Date is missing for the transaction.

No matching Invoice found for given Invoice No.

Kindly provide the valid Invoice Number in the "Invoice No" field.

No matching Credit Note found for given Credit Note No.

Kindly provide the valid Credit Note Number in the "Credit Note No" field.

Payment amount must be non-negative.

Please provide a positive value in the Amount field.

Click here to start a Free Trial.

Please find the Payments template attached here for your reference: