January 1, 2025
Payment Processors(PayPal, Stripe, or Square) maintains your funds(balances) and acts as a bank. It is recommended to use the clearing accounts in QuickBooks Online to record the sales & expense transactions instead of using a Checking(Settlement) Bank Account.
We recommend configuring a clearing bank account in Sync Settings for "Bank Account to deposit your sales/income" to process your sales from PayPal, Stripe, or Square. This clearing bank account acts more like a bank account, but it records the processor fees, subscription fees, refunds, and expenses
Create a separate clearing bank account like PayPal Bank Account, Stripe Bank Account or Square Bank Account in QuickBooks Online or assign it in PayTraQer (If it does not exist in QuickBooks Online, PayTraQer creates automatically)
PayTraQer will create SalesReceipts, Payments, Fees, and Expenses with the given clearing account.
The checking/Settlement bank account holds the final consolidated payout received from Payment Processors. You need to configure the Checking/Settlement Bank Account in Payout Settings for "Transfer the sales to this account"
PayTraQer will create a transfer transaction to move the balance amount from the given clearing account to the checking/Settlement bank account.