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How to Import Inventory Adjustments into QuickBooks Desktop?


Import Inventory Adjustments from Supported File Formats directly into QuickBooks Desktop using SaasAnt Transactions - #1 user rated and Intuit trusted bulk data automation tool built exclusively for QuickBooks.

SaasAnt Transactions supports QuickBooks Pro, Premier, Enterprise and Accountant Editions.

You can download the free trial of the software directly from the SaasAnt Website. Follow this article for a detailed installation instruction.

Basic Import Steps

Importing with SaasAnt Transaction is a breeze with our simplified and powerful Import wizard. Just follow a simple 3 step process to bulk import your file data to QuickBooks.

Click Import button in the Dashboard screen or Import option from the File menu in the menubar to navigate to  File Selection screen of the Import wizard(Step 1).

  • Step 1 - File Selection: Select "QuickBooks Transaction Type" as "Inventory Adjustment". "Select Your File" - You can either click "Browse File" to browse and select the file from local computer folder or click "Sample Templates" to navigate to SaasAnt sample file in local.
  • Step 2 - Mapping: Set up the mapping of the file columns corresponding to QuickBooks fields. This step will be automated for you if you use the SaasAnt template file. Download Sample Template file.
  • Step 3 - Review & Import: Review your file data in the Review Grid screen and click "Send to QuickBooks" to upload your file data to QuickBooks.

More detailed instruction of the steps are available in this article.





Mapping QuickBooks Fields

Field NameFormatDescription
Reference No
Text (Max Length: 11 Characters)
Reference No for the Adjustment. It can be used in Multiple Lines to group the transactions
Adjustment Account *
Reference Text
Inventory Asset Account. Account Number or Name can be used.
Adjustment Date *
Date
Class
Reference Text
Class Name for the Adjustment
Customer/Job
Reference Text
Customer Reference for this Adjustment. Name , Account Number or Custom Field Value can be used.
Memo
Text (Max Length: 4095 Characters)

Item *
Reference Text
Inventory Item associated with this Adjustment. Name or Custom Field Value can be used.
New Quantity *
DecimalThe New Quantity for the Adjustment if the adjustment for Quantity
New Total Value
Decimal
The Total Asset Value for the Adjustment if the adjustment for Total value.
Quantity Difference
Decimal
The actual difference between  New Quantity and the old  for the Adjustment.
Value Difference
Decimal
The actual difference between  New Total value and the old  for the Adjustment.
Serial Number
Text (Max Length: 4095 Characters)

Lot Number
Text (Max Length: 41 Characters)

Add Serial Numbers
Text (Max Length: 4095 Characters)
The new Serial Numbers added to the inventory ( Multiple Serial Numbers can be given by commas)
Remove Serial Numbers
Text (Max Length: 4095 Characters)
The removed Serial Numbers from the inventory ( Multiple Serial Numbers can be given by commas)
Inventory Site *
Reference Text
Inventory Site Name
Inventory BIN**
Reference Text
Inventory Bin Name for the associated Inventory Site

 All (*) marked fields are mandatory. 

Import Settings

A host of powerful customisations for your file data is available with Import Settings. This is available in the  Step 3: Review & Import screen or directly under "Edit" Menu in the menubar. Some of the very useful settings for transaction includes:

  • Find Matching Transactions in QuickBooks by: Identifier to locate existing transactions in your QuickBooks.
  • Action When a Matched Transaction Found: If an existing transaction is found for the above setting identifier then the corresponding action to be taken. You can choose to Duplicate/ Ignore/ Update/ Append existing transaction in your QuickBooks.
  • Pre-Import Validation: Validate the complete file before importing to QuickBooks. By turning this setting ON, file rows will be imported only after cleaning up all the issues in file. This option however will delay the import.

More details about the settings related to Automatic creation of Items, Assigning reference number from the file, etc are available in this article.

FAQ's

Most of us would have some questions while moving data to your QuickBooks Online. Some of them for your reference below:

  • I want to import Inventory Adjustments with Inventory Adjustment Reference Numbers from File. Is it supported?

            Yes. It is supported.

  • Will your application support Multi Line Transactions?

            Yes. It will. Use Inventory Adjustment Reference Numbers to group the transactions.

  • I made some mistakes in the Import and my QuickBooks reports got corrupted. Is there any way to undo or revert my Import?

            It is possible to undo the import completely/ partially with the Delete feature.

  • Does your app support taxes?

            Yes. It does.

  • I don't want to create products automatically for my invoices. I can't create products before each upload. Is it supported?

            Yes. It is. You can auto-create unavailable products/ services Or turn this setting off in the import settings.

  • My file has some specific date format. I don't want to change the file. Will your product support all date formats?

            Yes. You can select the specific date format as per your requirement in the import settings.

  • Do you have any sample templates?

            Yes. We do have. Sample Template

  • What are the file types supported by your application?

            TXT, CSV, XLS, XLSX etc. Supported File Formats 


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