How to Import Inventory Adjustments into QuickBooks Desktop?
January 2, 2025
Import Inventory Adjustments into QuickBooks Desktop
Import Inventory Adjustments from Supported File Formats directly into QuickBooks Desktop using SaasAnt Transactions (Desktop) - the #1 user-rated and Intuit-trusted bulk data automation tool built exclusively for QuickBooks.
SaasAnt Transactions (Desktop) supports QuickBooks Pro, Premier, Enterprise, and Accountant Editions.
You can download the free trial of the software directly from the SaasAnt Website. Follow this article for detailed installation instructions.
Steps to Import Inventory Adjustments into QuickBooks
Importing with SaasAnt Transaction is a breeze with our simplified and powerful Import wizard. Follow a simple 3-step process to bulk import your file data to QuickBooks.
Click the Import button in the Dashboard screen or the Import option from the File menu in the menubar to navigate to the File Selection screen of the Import wizard(Step 1).
Step 1 - File Selection: Select "QuickBooks Transaction Type" as "Inventory Adjustment". "Select Your File" - You can either click "Browse File" to browse and select the file from the local computer folder or click "Sample Templates" to navigate to the SaasAnt sample file locally.
Step 2 - Mapping: Set up the mapping of the file columns corresponding to QuickBooks fields. This step will be automated if you use the SaasAnt template file. Download Sample Template file.
Step 3 - Review & Import: Review your file data in the Review Grid screen and click "Send to QuickBooks" to upload your file data to QuickBooks.
Mapping QuickBooks Fields
Field Name | Format | Description |
|---|---|---|
Reference No | Text (Max Length: 11 Characters) | Reference No for the Adjustment. It can be used in Multiple Lines to group the transactions |
Adjustment Account * | Reference Text | Inventory Asset Account. Account Number or Name can be used. |
Adjustment Date * | Date | |
Class | Reference Text | Class Name for the Adjustment |
Customer/Job | Reference Text | Customer Reference for this Adjustment. Name , Account Number or Custom Field Value can be used. |
Memo | Text (Max Length: 4095 Characters) | |
Item * | Reference Text | Inventory Item associated with this Adjustment. Name or Custom Field Value can be used. |
New Quantity * | Decimal | The New Quantity for the Adjustment if the adjustment for Quantity |
New Total Value | Decimal | The Total Asset Value for the Adjustment if the adjustment for Total value. |
Quantity Difference | Decimal | The actual difference between the New Quantity and the old for the Adjustment. |
Value Difference | Decimal | The actual difference between the New Total value and the old for the Adjustment. |
Serial Number | Text (Max Length: 4095 Characters) | |
Lot Number | Text (Max Length: 41 Characters) | |
Add Serial Numbers | Text (Max Length: 4095 Characters) | The new Serial Numbers added to the inventory (Commas can give Multiple Serial Numbers) |
Remove Serial Numbers | Text (Max Length: 4095 Characters) | The removed Serial Numbers from the inventory (Commas can give Multiple Serial Numbers) |
Inventory Site * | Reference Text | Inventory Site Name |
Inventory BIN** | Reference Text | Inventory Bin Name for the associated Inventory Site |
All (*) marked fields are mandatory.
Import Settings
A host of powerful customizations for your file data is available with Import Settings. This is available in the Step 3: Review & Import screen or under the "Edit" Menu in the Menubar. Some of the very useful settings for transactions include:
Find Matching Transactions in QuickBooks by: Identifier to locate existing transactions in your QuickBooks.
Action When a Matched Transaction Found: If an existing transaction is found for the above setting identifier, the corresponding action will be taken. You can Duplicate/ Ignore/ Update/ Append existing transactions in your QuickBooks.
Pre-Import Validation: Validate the complete file before importing it to QuickBooks. By turning this setting ON, file rows will be imported only after cleaning up all the issues in the file. This option, however, will delay the import.
More details about the settings related to the Automatic creation of Items, Assigning reference numbers from the file, etc, are available in this article.
FAQ's
Most of us would have questions while moving data to your QuickBooks Online. Some of them for your reference below:
I want to import Inventory Adjustments with Inventory Adjustment Reference Numbers from File. Is it supported?
Yes. It is supported.
Will your application support Multi Line Transactions?
Yes. It will. Use Inventory Adjustment Reference Numbers to group the transactions.
I made some mistakes in the Import, and my QuickBooks reports got corrupted. Is there any way to undo or revert my Import?
It is possible to undo the import completely/ partially with the Delete feature.
Does your app support taxes?
Yes. It does.
I don't want to create products automatically for my invoices. I can't create products before each upload. Is it supported?
Yes. It is. You can auto-create unavailable products/ services Or turn this setting off in the import settings.
My file has some specific date format. I don't want to change the file. Will your product support all date formats?
Yes. You can select the specific date format per your requirement in the import settings.
Do you have any sample templates?
Yes. We do have. Sample Template
What are the file types supported by your application?
TXT, CSV, XLS, XLSX etc. Supported File Formats
How do I report the issues if I am stuck?
Feel free to drop an email to support@saasant.com