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How to Import Time Activities into QuickBooks Online (U.S)?

You can import Time Activities from text files or Excel spreadsheets directly into QuickBooks Online using SaasAnt Transactions (Online) software. 

Pre Requisites:

Connect your QuickBooks Online account to SaasAnt Transactions (Online) App from QuickBooks AppStore by clicking the "Get App Now" button and get the 30 days free trial [No credit card required].

Importing Time Activities into QuickBooks Online:

To import bulk/batch Time Activities into QuickBooks Online using the SaasAnt Transactions (Online) application, follow the steps below

Click on the "Upload File" Menu and upload your file.

Step 1: Select your file and spreadsheet which has the Time Activities that you want to import.

Step 2: Select the QuickBooks entity as Time Activities.

Step 3: Set up the Mapping of the columns in your Time Activities import file to the corresponding fields in QuickBooks (Refer below Section).

Step 4: Click Import and your Time Activities will be directly added to your QuickBooks company.

The important step in the import is to map your file headers to the QuickBooks field in Step 3 of the import. 

  • You need to map your file headers to "SaasAnt Transactions (Online)" fields. This mapping will enable us to import your transactions properly in to QuickBooks company.
  • In the mapping screen, we have the "Preview Mapping" button which can help you to visualize your current mappings per the QuickBooks screen with your file headers.
  • Please refer basics of field mappings for more info. If you have any confusion or doubts, feel free to drop an email to

Import Time Activities into QuickBooks Online

How to Import Time Activities into QuickBooks Online using (New User Interface 2.0)

1) Login into SaasAnt Transaction Online

2) Select the New Import Tab.


3)  Select Let's import

4)  Select Transaction, List, or Attachment to upload your file into QuickBooks.


5) Select the QuickBooks entity as "Time Activities"

6) Select the files you want to upload


7) Set up the Mapping of the columns in your Time Activities

8) Select the "Preview Mapping" button to visualize current mapping based on QuickBooks

9) Select the Upload Tab

10) The data was imported successfully into Quickbooks.

SaasAnt Transactions (Online) Fields

Field Name
Specifies the employee or Vendor.
Reference to the Customer.
Hours worked.
Minutes worked.
Start Time
Time Format
The Time when the work started.
End Time
Time Format
The Time when the work ended.
Break Hours

Maximum Value is 8760

Hours of break taken between start time and end time.
Break Minutes

Maximum Value is 59

Minutes of break taken between start time and end time.

4000 Characters

Billable Status
TRUE if Billable, FALSE If Not Billable.
Customer Name.
Service Name being offered.
Hourly Rate
Hourly bill rate of the employee or vendor for this time activity.



Possible Failures & Troubleshooting Tips

Image result for errorNo matching reference found for this vendor/employee.

Please provide a valid Employee Name or Vendor Name in the "Name" field.

Image result for errorThe customer needs to be provided if billable.

Please provide a valid Customer Name in Customer Field.

Image result for errorThe time duration is not in the valid range.

Kindly check the value in Start Time, End Time, Break hours, Break Minutes.

Image result for errorInvalid enumeration for one of these column(s): Billable Status.

Billable Status can be one of the following values

Billable, Not Billable.

Image result for errorThe start time is after the End time.

Start Time is greater than End Time. Please provide a valid time duration.

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