You can import deposits from text files or Excel spreadsheets directly into QuickBooks Online using SaasAnt Transactions (Online) software.

Pre Requisites:

Connect your QuickBooks Online account to SaasAnt Transactions (Online) App from QuickBooks AppStore by clicking the "Get App Now" button and get the 30-day free trial [No credit card required].

How to Import Deposits into QuickBooks Online Using SaasAnt Transactions Online

1) Login into SaasAnt Transaction Online

2) Select the Bulk Upload Tab.

3) Select the QuickBooks entity as "Bank Deposits".

4) Select the files you want to upload.

5) Set up the Mapping of the columns in your Bank Deposits.

7) Select the Upload tab.

8) The data was imported successfully into QuickBooks.

Let’s have a look at the SaasAnt Transactions Online Fields.

SaasAnt Transactions (Online) Fields

Bank Deposits Settings Reference Guide

The Bank Deposits settings panel controls automation workflows, date parsing structures, and specific profile generation rules used exclusively when importing bank deposit transactions into QuickBooks.

Global Automation & Core Rules

• Do you want to apply suggestions automatically?

  • What it does: Employs automated matching logic and historical fallback parameters to seamlessly resolve minor data gaps or map close matches without pausing the import.

• Do you want to create Customers, Vendors, Locations, Classes, and Accounts automatically?

  • What it does: Serves as a master background creation switch. If a deposit row references a brand-new entity name, location, or ledger account that doesn't exist yet, this allows SaasAnt to build it on the fly to prevent validation errors.

• Date Format

  • What it does: Configures the system parser to correctly interpret your transaction date column (e.g., DD/MM/YYYY) so days and months are never accidentally transposed.

Reference Numbers & Processing Controls

• Do you want to use the Transaction Reference Numbers from the uploaded file?

  • What it does: Instructs QuickBooks to record the explicit deposit or reference numbers provided in your spreadsheet instead of overwriting them with native, auto-sequenced reference numbers.

• Do you want to disable the optimisation for the batch import?

  • What it does: Turns off parallel processing in favor of a slower, line-by-line verification import—highly useful for auditing complex ledger splits or troubleshooting batch errors.

Mapping Overrides & Profile Assignment

• Do you want to Update the address (Customer & Vendor) in QuickBooks from the file?

  • What it does: Overwrites the existing billing or shipping address data saved in your QuickBooks contact profiles with the fresh address details found in your deposit import file.

• Do you want to identify product details from SKU information?

  • What it does: Tells the system to match any associated line items or products on the deposit rows using their unique QuickBooks SKU field rather than relying on Item Name matches.

• Find GL Account by Account Number

  • What it does: Forces SaasAnt to look up and map your deposition bank accounts or income ledgers using their exact numerical chart of account codes rather than full text account names.

• Type of the contact created automatically for Deposits

  • What it does: Determines how SaasAnt classifies brand-new names found in your Bank Deposit file if they do not already exist in your QuickBooks directory.

  • Configuration Options: You can set this dropdown to automatically classify these new contacts as a Customer, Vendor, or Employee. Alternatively, select Do Not Create to prevent any automatic profile generation during the deposit import.

FAQs

What file types does SaasAnt Transactions Online support for QuickBooks Online imports?

For almost all entities in QuickBooks Online, SaasAnt Transactions Online supports XLS, XLSX, XLSM, CSV, TXT, Google Sheets, and IIF. Additionally, PDF, PNG, and JPEG are supported only for Receipts, Invoices, Bank Statements, Checks, and Expenses.