You can import accounts (GL) from text files or Excel spreadsheets directly into QuickBooks Online using Excel Transactions software. 

Connect your QuickBooks Online to Excel Transactions App from QBO AppStore by clicking the "Get App Now" button

You can get the free trial of the product in the QBO AppStore. 

Basic Import Steps

Click on "Upload File" Menu and upload your file

  1. Select your file and spreadsheet which has the Accounts (GL) that you want to import
  2. Select the QBO entity as Expenses
  3. Set up the a Mapping of the columns in your Accounts (GL) import file to the corresponding fields in QuickBooks (Refer below Section)
  4. Click Import and your expenses will be directly added to your QuickBooks company

The important step in the import is to map the your file headers to QuickBooks Field in Step 3 of the import. 

  • You need to map your file headers to "Excel Transactions" fields.This mapping will enable us to import your transactions properly in to QuickBooks company.
  • In the mapping screen, we have the "Preview Mapping" button which can help you to visualize your current mappings per the QBO screen with your file headers.
  • Please refer basics of field mappings for more info. If you have any confusion or doubts, feel free to drop an email to

Excel Transactions Fields

Field Name
21 Characters
Name of the Account.
Category Type
Name of the Account Type. E.g. Income, Expense.
Detail Type
Name of the Account Detail Type. E.g. Cash On Hand.
GL Account Number.
Parent Account
Name of the Parent Account.
4000 Characters
Free form text description of the Account.
The Opening Balance Amount.
As Of