You can import Journal Entries from Excel spreadsheets or text files directly into QuickBooks Online using the SaasAnt Transactions (Online) application.
Pre Requisites:
Connect your QuickBooks Online to SaasAnt Transactions (Online) App from QuickBooks AppStore by clicking the "Get App Now" button. You can get a free trial of the product in the QuickBooks AppStore.
Steps to Import Journal Entries into QuickBooks Online
To import Journal Entries into QuickBooks Online using the SaasAnt Transactions (Online) application, follow the steps below
Click on the "Upload File" Menu and upload your file.
Step 1: Select your file and spreadsheet which has the Journal Entries that you want to import.
Step 2: Select the QuickBooks entity as Journal Entry.
Step 3: Set up the mapping of the columns in your Journal Entry import file to the corresponding fields in QuickBooks (Refer below Section).
Step 4: Click Import and your Journal Entries will be directly added to your QuickBooks company.
The important step in the import is to map your file headers to the QuickBooks field in Step 3 of the import. Some key steps below:
- You need to map your file headers to "SaasAnt Transactions (Online)" fields.This mapping will enable us to import your transactions properly in to QuickBooks company.
- In the mapping screen, we have the "Preview Mapping" button which can help you to visualize your current mappings as per the QuickBooks screen with your file headers.
- Please refer basics of field mappings for more info. If you have any confusion or doubts, feel free to drop an email to [email protected].
How to Import Journal Entries into QuickBooks Online (New User Interface 2.0)
1) Login into SaasAnt Transaction Online
2) Select the New Import Tab.
3) Select Transaction, List, or Attachment to upload your file into QuickBooks.
4) Select the QuickBooks entity as "Journal Entries".
5) Select the files you want to upload.
6) Set up the Mapping of the columns in your Journal Entries.
7) Select the "Preview Mapping" button to visualize current mapping based on QuickBooks.
8) Select the "Review" button to view the mapped Excel data according to the QuickBooks file headers.
9) Select the Upload tab.
10) The data was imported successfully into Quickbooks.
Let’s have a look at the SaasAnt Transactions Online Fields.
SaasAnt Transactions (Online) Fields
| Field Name | Format | Description |
|---|---|---|
| Journal No | 21 Characters | Reference number for the transaction. By default, this value is used only for internal processing by SaasAnt Transactions (Online), and QuickBooks auto-generates a new value. This can be changed in the import settings. |
| Journal Date | Date | Date of the transaction. |
| Memo | 4000 Characters | private note about the transaction. By default, this note will not appear on the transaction records. |
| Account | Characters | Account name. |
| Amount | Decimal | Line amount. Debits are expressed as Positive amounts and Credits as Negative amounts. |
| Name | Characters | Customer, Vendor, or Employee associated with the line, if any. If the Account is Accounts Payable, the Debit line must have a Vendor. If the Account is Accounts Receivable, the Debit line must have a Customer. |
| Location | Characters | |
| Tax Code | Characters | Tax Code associated with this line |
| Class | Characters | |
| Exchange Rate | Decimal | Default is 1, applicable if Multi-Currency is enabled for the company. The number of home currency units it takes to equal one unit of currency specified by Currency Code field. |
| Round value | Round value | The round value should be same for both debit and credit amount to upload the data successfully |
| Is Adjustment | Boolean | Indicates if the journal is an adjustment value. |
FAQ's
Most of us would have some questions while moving data to your QuickBooks Online. Some of them for your reference below:
- Will your application support QuickBooks Multi Line Transactions?
Yes. It will. More Info...
- I made some mistakes in the mapping. Your application imported wrongly. So my QuickBooks file got corrupted. Is there any way to undo or revert?
Sometimes it happens due to the wrong mapping. It is possible to delete the entire transactions which went wrong. Our DELETE feature is the rescue. More Info...
- I want to get an email for each upload. Is it possible?
Yes. It is. You need to enable a couple of settings while importing. More Info...
- Does your app support taxes?
Yes. It does.
- My file has some specific date format. I don't want to change the file. Will your product support all date formats?
Yes. You can select the specific date format as per your requirement. More Info...
- Do you have any sample templates?
Yes. We do have. Sample template for Imports.
- What are the file types supported by your application?
txt, csv, xls, xlsx files
- How do I report the issues if I stuck?
Feel free to drop an email to [email protected]
Please find the Journal Entries template attached here for your reference: