You can import Time Activities from Excel spreadsheets or text files directly into QuickBooks Online using the SaasAnt Transactions (Online) application.
Pre Requisites:
Connect your QuickBooks Online to SaasAnt Transactions (Online) App from QuickBooks AppStore by clicking the "Get App Now" button. You can get a free trial of the product in the QuickBooks AppStore.
Steps to Import Time Activities into QuickBooks Online
To import time activities into QuickBooks Online using the SaasAnt Transactions (Online) application, follow the steps below
Click on the "Upload File" Menu and upload your file.
Step 1: Select your file and spreadsheet which has the Time Activities that you want to import.
Step 2: Select the QuickBooks entity as Time Activity
Step 3: Set up the mapping of the columns in your Time Activities import file to the corresponding fields in QuickBooks (Refer below Section).
Step 4: Click Import and your Time Activities will be directly added to your QuickBooks company.
The important step in the import is to map your file headers to the QuickBooks field in Step 3 of the import. Some key steps below:
- You need to map your file headers to "SaasAnt Transactions (Online)" fields. This mapping will enable us to import your transactions properly in to QuickBooks company.
- In the mapping screen, we have the "Preview Mapping" button which can help you to visualize your current mappings as per the QuickBooks screen with your file headers.
- Please refer basics of field mappings for more info. If you have any confusion or doubts, feel free to drop an email to [email protected].
How to Import Time Activities into QuickBooks Online using (New User Interface 2.0)
1) Login into SaasAnt Transaction Online
2) Select the New Import Tab.
3) Select Let's import
4) Select Transaction, List, or Attachment to upload your file into QuickBooks.
5) Select the QuickBooks entity as "Time Activities"
6) Select the files you want to upload
7) Set up the Mapping of the columns in your Time Activities
8) Select the "Preview Mapping" button to visualize current mapping based on QuickBooks
9) Select the Upload Tab
10) The data was imported successfully into Quickbooks.
SaasAnt Transactions (Online) Fields
| Field Name | Format | Description |
|---|---|---|
| Name | Characters | Specifies the employee or Vendor. |
| Date | Date | Reference to the Transaction Date. |
| Hours | Decimal Maximum Value is 8760 | Hours worked. |
| Minutes | Decimal Maximum Value is 59 | Minutes worked. |
| Start Time | Time Format | Time that work started. |
| End Time | Time Format | Time that work ended. |
| Break Hours | Decimal Maximum Value is 8760 | Hours of break taken between start time and end time. |
| Break Minutes | Decimal Maximum Value is 59 | Minutes of break taken between start time and end time. |
| Description | 4000 Characters | |
| Billable Status | Boolean | TRUE if Billable, FALSE If Not Billable. |
| Customer | Characters | Customer Name. |
| Service | Characters | Service being offered. |
| Hourly Rate | Decimal | Hourly bill rate of the employee or vendor for this time activity. |
| Taxable | Boolean | |
| Class | Characters | |
| Location | Characters |
FAQ's
Most of us would have some questions while moving data to your QuickBooks Online. Some of them for your reference below:
- Will your application support Multi Line Transactions?
Yes. It will. More Info...
- I made some mistakes in the mapping. Your application imported wrongly.So my QuickBooks file got corrupted. Is there any way to undo or revert?
Sometimes it happens due to the wrong mapping. It is possible to delete the entire transactions which went wrong. Our DELETE feature is the rescue. More Info...
- I want to get an email for each upload. Is it possible?
Yes. It is. You need to enable couple of settings while importing. More Info...
- Does your app support taxes?
Yes. It does. Tax model.
- I don't want to create products automatically for my invoices. I can't create products before each upload. Is it supported?
Yes. It is. You need to enable couple of settings while importing. However. you can control this behavior. More Info...
- My file has some specific date format. I don't want to change the file. Will your product support all date formats?
Yes. You can select the specific date format as per your requirement. More Info...
- Do you have any sample templates?
Yes. We do have. Sample template for Imports.
- What are the file types supported by your application?
txt, csv, xls, xlsx files
- How do I report the issues if I stuck?
Feel free to drop an email to [email protected]
Possible Failures & Troubleshooting Tips
Please provide valid Employee Name or Vendor Name in "Name" field.
Please provide valid Customer Name in Customer Field.
Kindly check the value in Start Time, End Time, Break hours, Break Minutes.
Billable Status can be one of the following values: TRUE, FALSE
Start Time is greater than End Time. Please provide valid time duration.
Please find the Time Activities template attached here for your reference: